Tournaments

The Tournaments section lets venue admins create, manage, and run competitive events with structured brackets, scoring, and live results.

The Tournaments section allows venue admins to create, manage, and run competitive events with structured brackets, scoring, and results. Tournaments are designed for organized play such as leagues, cups, and competitive formats (e.g. Americano), and provide tools for participant management and live results tracking.

This page follows the same structure and principles as Events, with additional tournament-specific configuration options.

📋 Tournaments Overview

The Events page lists all tournaments created at the venue, showing key details at a glance:

Tournament name
Sport type
Participants registered
Status (Draft / Published / Confirmed)
Date & time
Registration period
Visibility (Public / Unlisted / Private)

Admins can click any tournament to open its management view.

👁 Tournament Management View

Opening a tournament shows a tab-based view with:

Tournament information

Tournament name & description
Creation date
Total brackets
Total teams & players
List of all configured brackets
- Format (e.g. Americano)
- Gender category
- Participant limits
- Registration status
Possibility to cancel the bracket or download a CSV File of it (Under 'Actions')
Participants and their information. Also options to:
- Edit participant details
- Set player as tournament manager
  - Tournament manager can set scores for any tournament game, also outside of his own.
- Manage player's payment
- Replace the player
- Remove the player from the tournament

Brackets

Shows generated games for the tournament
Under the bracket name there are possibilities to:
- Add matches
- Reset the bracket
- Generate the bracket
Leaderboard with information
Possibility to set scores for each match
- Also possibility to set forfeits and start/end times
Round progress to know which matches have or have not been played

Results

Standings / leaderboard
Shows data about the tournament, per player
- Ranking
- Points won
- Matches played
- Matches won
- Matches lost
- Draws

Settings

Under settings tab admins can reconfigure the tournament. Be careful when changing crucial information as the schedule or tournament fees, as the players will not be automatically notified. Note that players who have already paid the participation fee will not have to pay again.

➕ Creating a Tournament

Click “Create tournament” to open the tournament setup flow. The flow consists of three steps:

Time and location
Tournament info
Participants

⏱ Step 1: Time and Location

This step defines when and where the tournament takes place.

Required & optional fields

Sport type
Link to external venue
- Used for cross-venue tournaments
Event location
- Free-text address or map selection
- Mainly used if the tournament is not held at your venue
Location on map
- Pinpoint exact coordinates if needed
Schedule
- Start and end date & time
Recurrence
- Only once
- Recurring tournament
  - Recurring tournaments can be set to recur every X weeks for X times.
  - For example: Creating a recurring event for 1 week 4 times creates four events on the same weekday to the same timeslot
Registration settings
- Registration opening
  - Example: Registration opens 1 week before event
- Registration ends
  - Example: One hour before event
Reminder notification
- Automated reminder timing for participants

Click Next step to continue.

✏️ Step 2: Tournament Info

This step defines the competitive structure and pricing.

Tournament details

Tournament name
Tournament description
Tournament picture
- Promotional image shown on venue profile

Brackets

Each tournament must have at least one bracket. You can add multiple brackets if needed.

For each bracket, configure:

Bracket name
- Example: Mixed A1, Women B1, Men C2
Format
- Americano
- Team americano
- Single elimination
- Double elimination
- Round robin

You can find more information on these brackets by googling the name!

Gender
- Open / Men / Women / Mixed
Game configurations
- In americano "points per match"
  - Most common is 32
- In eliminations and round robin "best of X" and "Games to win a set"
Amount of participants
- Unrestricted
- Restricted
  - Overall minimum & maximum participants
  - Per-court minimum (optional)

⚠️ If the minimum participant limit is not met, the tournament will be canceled

Pricing & payments

Tournament price per participant
- Gross price
- VAT percentage (0%, 13.5%, 25.5%)
Enabling Finnish sports/culture benefit
Discounts
- Discount groups
- Membership discounts
- Promo codes
Applicable session cards
- Select cards usable for tournament entry

Courts

Select one or more courts used by the bracket

Click Add bracket to include additional brackets.

👥 Step 3: Participants

This step controls visibility and participant access.

Tournament visibility

Public
- Visible on venue profile and via share link
Unlisted
- Hidden from profile, accessible via link
Private
- Only invited participants can access

Internal notes

Notes for staff only
Not visible to participants

Click Create tournament to publish the tournament.

🏆 Running a Tournament

Once participants are added and registration is complete:

Brackets generate rounds and matches automatically
Each round displays:
- Matchups
- Assigned players
- Match status (Not started / Ongoing / Completed)
A live leaderboard updates based on results

Players can:

Set scores for their own matches via mobile app or browser
See the leaderboards

👑 You can assign one player as the tournament manager. This player can set scores for each match played.

Admins can:

Start and manage matches
Set scores
Track progress per round

✅ Best Practices

Use clear bracket names to avoid confusion
Set realistic participant limits per format
Always assign correct courts before starting
Use reminders to reduce no-shows
Upload a tournament image for better visibility

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